Thank you for wanting to be a Vendor or Exhibitor at the Diocese of Richmond’s Catholic Fest! This event is a day-long festival for all ages: from a Kid’s Zone with inflatables and a petting zoo to high-energy evening concerts, a parish & Catholic school fair to a local talent stage, there’s something for everyone to enjoy. The highlight of the day will be Mass and Eucharistic Adoration celebrated by Bishop Knestout in the middle of the baseball field! We expect to have a wide variety of people attend, representing every corner of our Diocese. From books to t-shirts, pilgrimages to men’s & women’s groups, we are hoping to have many types of vendors and exhibitors for them to peruse!
For application purposes,
- Vendor: Someone selling something. This includes homemade goods, a distributor from a larger company, or someone selling pilgrimages/services.
- Exhibitor: Someone not selling something. This includes advertising for ministries or sharing resources that are free.
Potential vendors and exhibitors are asked to submit this application for approval. We have a limited amount of space available, and we want to have a wide variety of goods and services represented. Applications are accepted until Tuesday, September 2, 2025, at 12noon. Applications will be accepted on a rolling basis; accepted applicants will be notified as early as May 1, 2025 and no later than September 12, 2025.
Catholic Fest will happen on Saturday, October 11, 2025, at The Diamond (the local minor league baseball stadium in Richmond).
Schedule of the Day:
| 10 a.m. | Kids Zone & Vendors Open |
| 11 a.m. | Side Stage Program Begins |
| 1:30 p.m. | Main Stage Program Begins |
| 3 p.m. | Mass, followed by Adoration |
| 5 p.m. | Marie Miller in Stadium |
| 5:45 p.m. | Side Stage Band #1 |
| 6 p.m. | Kids Zone & Vendors Close |
| 6:15 p.m. | The Young Escape in Stadium |
| 7:15 p.m. | Side Stage Band #2 |
| 7:45 p.m. | Scythian in Stadium |
| 9:15 p.m. | Festival Closes |
We are advertising that vendors open at 10am. Check in for vendors will start at 8am. We ask that your booth is set up no later than 11am. We invite all vendors to stay until 8pm; if necessary, booths can close starting as early as 6pm.
There is the potential for booths to be set up on Friday afternoon; we will let accepted vendors know once we confirm that possibility.
Food:
There will be food carts and concessions available for purchase throughout the stadium concourse as well as food trucks outside of the stadium.
Wi-Fi:
Dedicated Wi-Fi service is not guaranteed at Catholic Fest. Vendors needing a reliable internet connection should plan to provide their own hotspot service.
Booth Specifications:
All booths will come with 1 8-foot table and 2 chairs. Booths will be roughly 10x10 feet. We expect that all booths will be located in covered areas; if this changes, affected vendors will be notified. Reliable access to electricity cannot be guaranteed; vendors needing access to electricity should plan to provide their own charging devices.
Fees & Cancellation Policies:
There is a $50 application fee due at the time of submitting your application; this fee goes towards your full registration cost. If your application is accepted, the rest of the registration cost will be charged to your provided payment option. If your application is not accepted, you will be refunded the $50 application fee.
- Vendors are $200 total, including the $50 application fee
- Exhibitors are $200 total, including the $50 application fee
If an accepted vendor or exhibitor needs to cancel: Cancellations will be given refunds, minus the $50 application fee, until application close on Tuesday, September 2, 2025 at 12noon. After that, no refunds will be given cancellations.
Catholic Fest will go on rain or shine unless extraordinary weather presents a safety issue. All vendors are expected to be open during festival hours unless notified by festival personnel.
